How to start an IT staff augmentation project?

Acclaim/Blog/Articles/How to start an IT staff augmentation project?
  • Comments icon
  • 11 minutes of reading
Share Icon X

If you want to achieve success with your IT staff augmentation project there are a few key steps that you can follow. By taking the time to plan your adventure with IT staff augmentation, you can ensure its success.

Man thinking about IT staff augmentation project

Starting an IT staff augmentation project involves several key steps. Some steps include pinpointing the project needs, finding the right staff augmentation partner, and signing a contract with the 👉 chosen partner 👈.

IT staff augmentation is a common solution for organizations that need to expand their software development teams. They may need additional software developers but don’t have the internal resources to do that. They could have a limit as to how many programmers can be hired on a permanent basis. Or they simply do not want o pay for those developers to be on the bench once the project is complete.

So they partner up with a staff augmentation company that can supply technical expertise to the project. Read on to learn how to start an IT staff augmentation project.

What is an IT staff augmentation project?

An IT staff augmentation project allows you to add specialized skills to meet the specific needs of a business. Depending on the project you may require particular skills that are unique. You can gain those skills by temporarily adding developers for the duration of the project. After the project is finished, those temporary workers will leave your software development project.

When to use team augmentation services?

Hiring tech talent is a challenge for most companies. IT team augmentation services can help provide the right solution to this problem. This project outsourcing model allows companies to hire experienced and skilled software development teams on a project-by-project basis, without the need to invest in additional infrastructure or long-term contracts.

The staff augmentation model helps businesses stay agile and flexible while scaling up their technology capabilities. It also helps them access expert external resources and skill sets without having to invest in a long-term recruitment process. IT team augmentation services are ideal for businesses that require specialized technical expertise or those that need extra manpower during peak periods.

Step-by-step process of how to start an IT staff augmentation project

Let’s do a quick run-through of the steps toward a successful IT staff augmentation project:

Step 1: Define project requirements

The first step is to define the project requirements. What tasks need to be accomplished? What skills and knowledge are required? How much money and time will it take? Answering these questions can help you create a scope of work. This will be the foundation of your project.

During this step, you will also want to define what skill gap or skill gaps you are trying to fill. You want to be able to identify what additional developers you will need to complete your software development project. So you may want to go over what 👉 tech stack 👈 you need for your project.

Step 2: Research IT staff augmentation partners

The next step is to research online IT staff augmentation companies. This involves comparing various vendors and finding the one that best meets your needs. Once you have identified several potential partners, you can begin to compare their rates, services, and experience.

Step 3: Pick the right staffing provider

The third step is to 👉 pick the right IT staff augmentation partner 👈. It is important to find a company that is capable of delivering the right software developers to help complete your job. You want to know that they have enough software developers to fill your needs. They can have these developers hired internally or gain them from partnering Software Houses.

Also, you want to make sure they understand your entire project in order to best help you. Once you have selected a partner, you can begin the process of signing a contract.

Step 4: Monitor the progress of your project

The fourth step is to monitor the progress of the project. This includes tracking the progress of the IT staff augmentation development team. Your project manager will want to ensure that they are meeting the project requirements. Also, when necessary you want augmented staff to be able to make any changes to their work. It is also important for you or your project manager to stay in communication with the provider. The vendor can help address any hiccups along the way.

Here at Swyply, we do not just rent a developer and leave you to your own devices. No. We want to help when we can. We check in monthly, to make sure that you are happy with our cooperation. Also, we are always happy to fill any additional needs that you may have during the software development process.

Men discussing project needs

Example of an IT staff augmentation project

Let’s take a look at an in-depth example of the right way to start an IT staff augmentation project.

Pinpoint project needs

An essential part of beginning an IT staff augmentation process flow and project is to pinpoint project needs. This should include:

  • tasks that or not complete because there is no one that can handle finishing them.
  • knowing which skills, knowledge, and experience you are missing.
  • having a timeline, budget, and any other considerations.

It is important to be as specific as possible when defining project needs. This will help ensure that the right resources are identified and allocated to the project. Additionally, it is important to consider the long-term goals of the project. Along with how the resources will help achieve those goals. All these elements will help ensure that the project is successful. And that the resources are used in the most efficient and effective way.

Research the market for IT staff augmentation services

Once you have pinpointed your project needs, it’s time to research online for IT staff augmentation solutions. You should research various staff augmentation providers to find one that meets your needs. You need to make sure that the vendor has the capability to provide you with the number of additional programmers that you need.

When researching potential IT companies, it is important to look at their portfolio of past projects. You should also check out customer reviews. This will give you an idea of the quality of their developers and the level of customer satisfaction.

Additionally, you should ask for references from previous clients. Getting a reference from another client can give a better understanding of the company’s capabilities. Finally, make sure to 👉 ask about the company’s experience 👈 as this will help you determine if they are the right fit for your needs.

Pick the right IT staff augmentation partner

Once you have identified potential partners, you can begin to compare their rates, services, and experience. This will help you decide which provider is best suited for your project requirements. Once you have chosen a partner, you can begin the process of formally signing a contract.

It is important to ensure that the contract outlines the start of the project, the duration of the project, and the predicted completion date. It should also include the daily rate and payment deadlines.

Additionally, it is important to ensure that the contract includes a clause for dispute resolution. Dispute resolution is helpful in the event of any disagreements. Also, make sure that the contract has a notice period in case something changes. These elements will help protect both parties.

A tip if you are concerned about project security, you can also sign a non-disclosure agreement. This way you have property rights to any code that was built by developers. Also, any project details do not get leaked.

HR discussing role with potential developer

Choose software developer candidates to hire

Once you have identified a partner and signed a contract. It’s time to choose software developer candidates to hire. This involves evaluating resumes and portfolios, interviewing applicants, and picking the coder you want to rent. It is important to select candidates who have the right skills and experience. Plus it’s important to keep in mind who can work effectively with your in-house software developers.

When analyzing resumes, look for candidates who have experience with the technologies you are using in the core business. And which candidates have a track record of successful projects? During the interview process, ask questions that will help you determine if the candidate is a good fit for the team and the project.

The potential developers will also ask questions about your software development project. Make sure you give them plenty of information about your project so that both parties know exactly what they are getting into.

Signing a contract with a staff augmentation provider

Sign a contract

Here comes the easy part! Once you select the software developer candidates you want to rent. All that’s left to do is sign a contract with the software developer and the staff augmentation firm.

What do I do once I hire augmented developers?

Okay, so you have hired experienced developers from a staffing provider, now what? Well, there are a few things that you can do, to make your cooperation and project a success.

Onboarding augmented software developers to your in-house team

A key step in hiring anyone new is onboarding them onto your team. The onboarding process needs to be done correctly, in order to make new team members feel welcome. Also, it will help them integrate better with your company culture.

Some vital information to provide hired developers includes:

  • who they will be working with to meet project goals
  • the roles of other team members
  • what tasks are they responsible for & the deadlines
  • inform the new coder about any processes and procedures that they may need during the project development process
  • introduce them to any communication and organizational tools that you use internally

When using an IT staff augmentation team you still need to onboard. The onboarding process, however, may be accelerated, as you may not need to provide them with every detail about your company.

Integrating all developers, QA testers & project managers

The next key step when working with the augmented staff is to integrate them with your in-house team. Integration is crucial to ensure your project’s success. Developers from staff augmentation are meant to be a supplement to your in-house team. They are supposed to enhance and support your software development team.

There are numerous ways to integrate a new team member with your existing dedicated team. In the beginning, you may want to assign a buddy to your new team member to help them familiarize themselves with your company. Your in-house developer can help the temporary developer with onboarding, understanding process, and procedures, etc. Also, they can be there to answer any questions or guide them.

Another way to 👉 help talented developers integrate 👈 with permanent employees is to hold virtual team meetings. These can be casual meetings to allow people to get to know each other and build stronger bonds. You can also try various professional development workshops to help with team building.

What are the costs of an IT staff augmentation project?

Hiring via IT staff augmentation can be very cost-effective. You only pay a daily rate for the developer(s) that you hire. That daily rate is multiplied by the number of days they worked throughout the month and that’s it. You do not have to worry about paying for things such as health insurance, taxes, vacation time, and sick leave.

Plus you only pay for the service, for as long as you need it. Once the software developer no longer works with your in-house development team, you no longer have to pay them.

The 👉 price of hiring a developer using staff augmentation services 👈 will vary depending on experience. Here at Swyply, we can rent out junior developers, mid/regular developers, and senior developers. Also, if you need it we can rent out team leaders to help organize and manage certain technical aspects.

Why start your IT staff augmentation project with Swyply?

There are a number of reasons why you should start your IT staff augmentation journey with Swyply. First of all, we have our own in-house team of programmers that we can lend out to work on your project.

All of our coders have a minimum of 3 years of experience in a given tech stack. You can pick from front-end developers, back-end developers, and mobile app developers. Also, you can pick from various seniority levels such as junior, regular, or senior. You may also request to borrow a team leader or tech leader.

If we cannot find someone internally, we also have over 50 partnering Software Houses that can lend out coders to work with you on a temporary basis. They are just as top-notch as our in-house team. Plus, you do not have to deal with the Software House, we do everything for you. We send you the invoice and your main point of contact is with us.

Lastly, we are completely transparent with our customers, as to where our developers come from, whether it’s from our in-house team or a partnering tech company. We offer our customers a 👉 risk-free trial period of 14 days 👈 so you can check if the temporary developer(s) are the right fit. Plus you also have options to switch coders, add more coders or remove unnecessary team members.

Summary of how to start an IT staff augmentation project

An IT staff augmentation project is a type of project in which an organization brings in additional IT staff to supplement the existing staff. The goal of staff augmentation is to increase the capacity of the organization in order to complete a project or to maintain the IT systems of the organization. The additional IT staff usually consists of contractors or consultants who are brought in on a short-term basis to complete a specific task.

Staff augmentation is often used to get a project done quickly and efficiently, or to fill a gap in the organization’s existing IT staff. For example, if a company needs to develop an application quickly, it may bring in additional IT staff to complete the project in a shorter time frame. Similarly, if an organization has a lack of staff with the necessary skills to maintain its IT systems, it may bring in additional staff to fill the gap.

Starting an IT staff augmentation project involves several key steps:

  1. Pinpointing the project needs
  2. Research for staff augmentation vendors online
  3. Pick the right staff augmentation company
  4. Sign a contract with the chosen augmentation partner
  5. Hire software developers as augmented staff

Defining the project requirements and researching IT staff augmentation companies are essential steps in beginning an IT staff augmentation project. Once you have identified a partner and signed a contract, you can choose software developer candidates to hire. Following these steps can ensure that your 👉 IT staff augmentation project is successful 👈.

It is important to remember that the success of an IT staff augmentation project depends on the quality of the partner you choose. Make sure to thoroughly research potential partners and ask for references from previous clients. Additionally, it is important to ensure that the contract you sign with the partner is clear and comprehensive. It should outline the expectations and responsibilities of both parties. By taking the time to properly plan and execute your IT staff augmentation project, you can ensure that it is successful.

Want to learn more about how to rent software engineers from a staff augmentation company, 👉 drop us a line 👈. Let’s have a free no obligation chat to see if augmented staffing is the right choice for you.

Related articles

How does IT staff augmentation enhance civil engineering expertise?

IT staff augmentation offers civil engineering firms the opportunity to access specialized technical talent on-demand, enriching their expertise in areas such as BIM modeling and infrastructure software development. By seamlessly integrating skilled IT professionals into their teams, civil engineering firms can efficiently tackle complex projects and stay ahead in the digital transformation of the industry. Dive in to learn more about the combination of these two industries.

The Impact of Team Diversity on Problem-Solving in IT Staff Augmented Projects

In IT staff-augmented projects, diverse teams bring a wealth of perspectives and skills to problem-solving, fostering innovation and resilience in the face of complex challenges. By harnessing the unique strengths of individuals from varied backgrounds, organizations can drive more effective and sustainable solutions in the ever-evolving landscape of technology.


Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.